Date of Last Review 4/8/08
SME: Director of Financial Operations
Small orders are within the realm of the UTHSC-H Purchasing System.
The Health Science Center Purchasing Department Guidelines defines small orders as less than $5,000.00.
References: For timelines consult UT Procurement Website (http://buy.uth.tmc.edu/purchasing/index.htm)
This table describes the small order process:
Stage |
Person Responsible |
Description |
1
|
Department/Unit Staff | Submit multi purpose requisition to Central Stores |
2 |
Central Stores | If available in stores, goods will be delivered to department/unit |
3 |
Central Stores | If requested goods are not a "stock item", Central Stores notifies requisitioner and sends requisition to Financial Operations |
4 |
Central Stores | Reviews requisition for completeness. Enters requisition information into transaction log |
5 |
Financial Operations | Reviews requisition for completeness. |
6 |
Financial Operations | Enters the requisition into Peoplesoft FMS (within 1 business day of receipt of requisition) |
7 |
Central Stores | Reviews FMS worklist daily and updates transaction log (located at F:\info\requisition log 2005) |
8 |
Central Stores | Delivers goods to ordering department (within one business day of receipt), enters information in the transaction log and forwards the packing slip to Financial Operations) |
9 |
Central Stores | If item is back ordered, Central Stores records the back order in the transaction log, notifies originator and the department manager |
10 |
Financial Operations | Financial Operations enters packing slip information into FMS (slips to be delivered to Financial Operations at the end of each business day). |
11 |
Financial Operations | If item is back ordered, Financial Operations will call vendor, acquire expected delivery date and updates transaction log. |
12 |
Department/Unit Staff | If backorder creates a hardship, department manager/head will notify Central Stores to seek a suitable substitution |
JCAHO MA 4
UTHSC-H Handbook of Operating Procedures
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