Date
of Last Review 4/8/08
SME: Director of Financial Operations
This topic provides a method for bidding, re-bidding, and renewing contracts.
This topic ensures that current contracts meet the needs of individual departments.
The University of Texas (UT) Procurement Process ensures that contracts comply with the requirements and regulations of the General Service Commission.
The General Service Commission requires that all contracts be re-bid at the end of the contract term.
A memo of understanding can become an official document and supersede the need for a contract in some instances.
This table lists the contract responsibilities of various departments:
Department |
Responsibility | ||||||
| |||||||
Individual departments |
Forwards departmental contractual requirements to Contract Centralization Services at the end of each fiscal year |
This table describes the fact-finding process:
Stage |
Area Responsible |
Description | ||||||
1 |
UT Procurement Process |
Sends questionnaire with the following questions to each department approximately 120 days prior to the end of the current fiscal year:
| ||||||
2 |
Department manager |
Completes the questionnaire and returns it to UT Procurement Process | ||||||
3 |
UT Procurement Process |
Processes the questionnaires |
This table describes the contract approval process:
Stage |
Area Responsible |
Description |
1 |
Individual department |
Submits any contracts requiring renewal or re-bidding to the UT Procurement Process Reference: Guidelines for Contract Services |
2 |
UT Procurement Process |
Reviews and approves the contracts requiring renewal, changes or re-bidding and returns them to the individual department |
3 |
Individual department |
Sends contract to contractor for approval |
This table describes the purchase order process:
Stage |
Area Responsible |
Description |
1 |
Financial operations |
Instructs each department requiring contracts to submit a purchase requisition (RQ) for each contract required. |
2 |
Department Managers |
Complete RQs and submit them to Contract Centralization Services. |
3 |
Financial Operations |
Verifies budget funds and issues a purchase order for each contract. |
4 |
Financial Operations |
Forwards the purchase orders to UTHHSC Procurement for final processing. |
Direct questions to HCPC room 2E53 or call 713-741-5041.
The Joint Commission : Leadership
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