Accounts Payable

Introduction

Date of Last Review 4/8/08
SME: Director of Financial Operations


Approval of expenditures follows the guidelines set by the UTHSC-H Handbook of Operating Procedures on Request for Issuance of Check.

Policy

All requests for disbursements must be supported by original documentation and proper acknowledgment of the receipt of all merchandise and services.

Travel expenses

UTHCPC reimburses travel expenses after the employee submits a properly approved Travel Expenditure Worksheet.

Reference: See Travel in Section C of this chapter.

Disbursement request and approval

This table describes the disbursement request and approval process:

Stage	Description
1	The employee uses this table to determine which form to submit: WHEN the employee requests the disbursement ... THEN employee submits a ... In advance Purchase Requisition. After the purchase/expense Issuance of a Check (RI)
2	The department manager reviews the invoice and other supporting documentation.
3	Department management uses this table to determine the approval required for the requisition: IF the amount of the requisition is ... THEN the following must approve the requisition ... $1.00 - $499.00 Department manager $500.00 - $2,499.00 Department manager Administrative Representative Over $2,500.00 Department manager Administrative Representative Administrator or Director
4	The department operating management forwards the requisitions to Financial Operations.
5	Financial Operations processes the request and coordinates with the UTHSC-H Purchasing and/or Accounting Departments.

Related standards

The Joint Commission : Leadership

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